Back Office Management

BOMITO can do more than you think

The BOMITO idea
BOMITO takes over the receipt of invoices and accepts invoices directly from your suppliers in a largely automated manner. Downloading from portals or uploading via apps is also possible. The methods of receipt basically play no role: letter post, PDF, XML or EDI.

All data from invoices, including quantities and prices are immediately recorded. The storage and archiving is carried out in accordance with GoBD and serves as an original archive.

Worflows
BOMITO can be configured to suit various individually delivery processes and workflows. Processes for different types of invoices can be individually defined. You can set any number of different parameters for audits, authorise payments, account assignments and various reports, exports and connections. You could receive these reports by branch or area of responsibility. BOMITO can produce reports based on the supplier and, if necessary, the supplier’s customer number. Once assigned, the documents are automatically added to the assigned report. This saves a considerable amount of time for coordination, assignment, distribution and follow-up.

Process status
Displaying the process status of each document in detail and in real time achieves a transparency in purchasing, controlling and management.

BOMITO is open for bi-directional connections to third-party systems, such as ERP – especially in regard to inventory management, wages and salaries and POS/PMS systems.

The BOMITO Result
According to our internal audit, by the consistent implementation of the digitalisation of the back office area you can save on average approx. 70% of your administrative work in creditor processes. This is often accompanied by a cost reduction to a similar extent.

Of course, every company designs its processes and procedures individually, and further differences can be identified in terms of business or level of computerisation. But BOMITO adapts perfectly to the respective circumstances.

A considerable number of repetitive tasks, such as monitoring recurring invoices, assigning invoices to budget heads, carrying out account assignments, planning payment runs or releasing payments within upper amount limits, can be completely delegated by BOMITO.

The BOMITO user experience
With BOMITO, businesses can be digitised. BOMITO seamlessly automates routine administration tasks and consists of countless number of modules and features, it’s almost impossible to list every single one. BOMITO only shows the user what he can or is allowed to do at any given time. BOMITO is also extremely responsive and fast. There are no waiting times or delays. This makes BOMITO uniquely user-friendly and sustainable.

No training is required for personnel involved in auditing, approvals and reporting. This saves a lot of time and money and provides great joy and satisfaction.

The BOMITO automation (AI) – Fully automatic

  • Receiving invoices in all ways
  • Download invoices
  • All supplier master data is read and checked for validity and correctness
  • Invoices are recorded at item level and archived in an audit-proof manner
  • The review and approval process takes place in individually configurable workflows – with AI and robotics
  • Automatic price monitoring at item/supplier level
  • Optional: automatic cost center allocation via workflows
  • Financial accounting – designed for minimal training
  • Re-submission, deadline reminders and processing requests via an email reminder
  • Status display of the processing status of all workflow steps
  • Reporting generation
  • Forwarding correspondence to defined email accounts

The BOMITO automation (AI) – semi-automatic

  • Payment suggestion with automatic discount including direct transfer to a number of banks/IBANs
  • Complaints about invoice errors sent directly to the supplier including daily follow-ups
  • Contracts – leasing, rent, maintenance… – are presented at specific periods if necessary
  • Inventory – automatic inventory value determination and dynamic item lists
  • Interfaces to DATEV and ACCOUNTFIX, ADDISON, AGENDA, DYNAMIS 365, SAP, DIAMANT, EDGECKO, LEXWARE, SAGE100, HAUFE360, SCOPEVISIO and so many others…
  • Initial Setup – Onboarding & Training by Specialists

BOMITO Security (AI)

  • Great accessibility and centrally protected cloud application
  • Multiple live backups plus redundant data centers and servers (certificate)
  • Anti-fraud concept consistently implemented in data collection and use (IBAN check)
  • Tracking of “unusual activities” and constant checking for attacks

The BOMITO offer
BOMITO offers potential new customers the opportunity to test the benefits of BOMITO for a specific period of time and/or part of the company. This gives you a certain level of security that you aren’t taking any risks and you can quickly and easily see the savings for yourself

#TrueDigitalisation:
Please contact our sales department: Tel. +49 2103 309 44 55.